Volunteer

Help Wanted – Volunteer Positions Available

We have openings for over 53 talented people who enjoy soaking up the rays poolside on a Saturday morning. Social activities included. Some evening weekday work required. Learn new skills. We will train. A rewarding experience is guaranteed.

Did you know it takes approximately 53 people to run a swim meet? Not counting coaches and swimmers? So who are these people? Parents. Swimming is a family participation sport.

As an incentive to fill our many available volunteer positions a Volunteer Point Fee of $75 will be assessed at the end of the summer season if a family does not meet the volunteer requirement. The number of volunteer points that must be worked to avoid the volunteer fee is a minimum of 9 points. Earn points at meets or as an event coordinator.

Meet Volunteer Activities

 

Position

Volunteers Needed

Meets

Points

Activity Description

50/50 Raffle

1

H

2 Responsible for selling raffle tickets,
and drawing the winner. Must work the crowd.
Announcer

1

H

3 Makes all meet announcements and announces
each event’s winners etc. – starts the meet for the audience
with the National Anthem or Pledge of Allegiance.
Clerk of Course *

1

H & A

3 Maintains order in ‘holding area’
for swimmers. Assigns swimmers to their lane. Distributes Event
Entry Cards to swimmers. (Should have at least one season of experience
as an assistant Clerk of Course)* Asst. Clerk of Course at Away meets
Clerk of Course- Assistants

2 – 3

H & A

2 Helps children get to proper lanes,
brings cards to timers for 25m events.
Concessionaire – Assistants

2 – 3

H

2 Sell food and drink items at concession
stand.
Custodian – Equipment & Storage
Area

1

H

3 Maintains equipment and keeps storage
area well organized
Concessionaire – Head

1

H

3 Concession manager. Buys supplies,
coordinates type and amount of donated food items. Responsible
for turning in sales money to the treasurer after each meet.
False Start Notifier

1

H

2 Sits poolside at designated location.
At signal of false start, drops rope across all pool lanes to
stop swimmers from proceeding after a false start.
Judge, Head

2

A

3 Checks official time on cards, orders
cards according to Sweep Judges decision if unanimous. If Sweep
Judges disagree cards should be ordered in official time order.
Denotes disqualifications and removes swimmers cards from ordered
finish accordingly.
Judge, Stroke & Turn

2

H & A

3 Must be familiar with the USS rules
governing turns and touches for Freestyle, Breast, Back &
Butterfly strokes. Report all DQs to the Referee.
PMSL or USS training class required.
Judges, Place/Sweep

2

H & A

2 Sit poolside and determine which lane
touched 1st and 2nd.
Meet Manager

1

H & A

3 Coordinates all GM meets and officials.
Manages the “meet in progress”. At “away meets”
serves as GMST’s “Meet Manager Official”.
Meet Manager, Assistant or”B” Meet Manager

1

H & A

3 Assumes Meet Manager responsibilities
for “B” Meets. Coordinates all GM meets and officials.
Manages the “meet in progress”. At “away meets”
serves as GMST’s “Meet Manager Official”.
Meet Set-up & Strike

10

H

2 Set-up for Saturday meets occurs Friday
evening at 8pm. Set-up concession, Clerk of Course, and public
audience areas, install lane ropes and flags…take down and
store after meet.
Record Keeper

1

H & A

2 Responsible for recording GM &
Pool records into the official record book. Updates GM record
board.
Referee

1

H & A

3 Has full authority over all officials,
assigns, instructs and qualifies them. Enforces rules and decisions
of the PMSL. Paces the meet, signifying with whistle that starter
can begin the next heat. Collects Disqualification (DQ) slips,
reports DQs to coach. Make decisions when Judges do not agree.
Ribbon Writers, Head

1

H & A

3 Responsible for managing ribbon stock,
organizing blank ribbons per meet and event, organizing awarded
ribbons per swimmer for distribution by the swim coach.At awards table receives individual event results from the Scorer
and prepares meet ribbons based on that information.
Ribbon Writers, Assistants

1

H & A

2 At awards table receives individual
event results from the Scorer and prepares meet ribbons based
on that information.
Scorer

2

H & A

3 Records the order of finish and the
times, notes all DQs for all events. Compiles team scores. Directs
information to awards table. Responsible for ensuring info is
passed to PMSL Data Manager immediately after the meet.
Starter

1

A

3 After referee’s signal, explains
distance, stroke, and # of laps, which heat – asks swimmers to
take their mark and starts race. Calls back competitors in event
of a false start.
Team Representative

1

H & A

3 Responsible for the conduct of the
team at the meet. Consults with the Referee on questions pertaining
to League Rules, conduct of the meet or decisions of the officials.
Responsible for lodging protests. Receives DQ reports from the
Referee and reports them to the coach.
Timer, Head

1

H

3 Times each event to substitute for
any Timer. Has final decision/authority on time issues. Instructs
Timers to clear watches after each event. (Should have one
season’s experience as a Timer
)
Timer, Roving

1

H

2 Times the first place swimmer for record
purposes. May also replace a Timer who failed to start their watch
or is absent from their lane for a short time period.
Timers, Lane

Up to 12

H & A

2 3 per lane. Brief instruction is provided
prior to the start of the meet. Uses stopwatch to time heat. Records
finish times on swimmer’s Event Card.
Volunteer Coordinator

1

H & A

6 Responsible for recording volunteer
points at all meets and events. Turns in accurate records to the
Aquatic Booster Secretary for certification. Volunteer Coordinator’s
records are used to determine fulfillment of points obligations
and return of the “Volunteer fee” checks on hold.
Water Bearers

1

H

2 Responsible for ensuring cold water
is available at the meet for meet personnel on deck. Periodically
serves water to meet personnel who cannot leave their positions.

 

Event Coordinators

Note: Please discuss your plans with the Treasurer of the Aquatic Boosters before making any purchases (e.g. food, utensils, etc.). Save your receipts for reimbursement.

Position

Coordinators Needed

Points

Activity Description

Awards Banquet

1 – 2

4 Date and location usually secured. Responsible for setup/cleanup, coordinating
pot luck and or providing cake & ice cream. Creating and sending
out flyer as a reminder.
Divisional Potluck

1

4 Date and location secured. Coordinate
event; provide drinks, plates & tableware. Get the word out. Creating
and sending out flyer as a reminder.
End of Season Splash Party

1

4 Date and location secured. Responsible
for “getting the word out” Creating and sending out flyer
as a reminder. Providing drinks and pizza or other food and refreshments.
Labor Day Parade Group Organizer

1

3 Responsible for submitting GM’s parade
entry application, “getting the word out” to swimmers to
participate, securing swim team banner to be carried in parade. May
need to develop a theme.
Season Kick-off Pasta Potluck

1-2

4 Date and location secured. Coordinate event;
provide drinks, plates & tableware. Get the word out. May need
to provide some entertainment/games.
Swim-a-thon

1

6 Date and location secured. Responsible
for coordinating the event, providing sponsor sheets, providing a
snack for the participants after the event, collecting receipts and
recording/ranking the contributors.
Team Pictures

1

2 Organizes a date for team pictures. Responsible
for securing a photographer. Provides assistance in collecting orders.
Team Social Event Organizer

1–2

6 Organizes a team social event for swimmers,
may include swim families. Creating and sending out flyer as a reminder.
Securing chaperones. Can be split into two events based on age groups.
Be creative.
Team Social Event Chaperones As needed 2 Assists Team Social Event Organizer as a chaperone.
May need to help with transportation.